5 Best Cloud Storage Solutions for Business File Sharing

Provides private cloud access for secure business file sharing
Includes 4TB storage pre-installed and ready to use
Supports remote access via mobile and desktop apps
Designed for simple setup and management on local networks
Reduces dependency on subscription based cloud services

9.82

LinkStation 420 4TB Business Cloud NAS Storage

A cloud setup your business controls, not rents

The LinkStation 710 4TB Business Cloud NAS Storage is built for teams that want direct control of their data without handing everything to external providers. Many companies outgrow consumer-grade cloud storage quickly, especially when dealing with large internal file systems, shared project folders, and staff working across multiple devices. This device provides a private, centralized file hub that functions like cloud storage, but lives inside your network.

When evaluating the Best Cloud Storage Solutions for Business File Sharing, this matters. Subscription platforms scale cost with usage, and over time those costs can exceed the value. A private NAS allows a business to expand access without recurring per-user billing.

This product focuses on simplicity, security and predictable ownership rather than upselling features.

Why Businesses Choose a NAS Instead of Third Party Cloud Services

For many organizations, the concern is not only cost but also data residency. Some internal files cannot be stored externally for compliance, confidentiality or contractual reasons. With this solution, the data stays physically on your network, while still being accessible remotely to authorized employees.

The LinkStation app structure allows staff to browse files, upload documents and collaborate without VPN complexity. It becomes the company’s internal cloud, familiar to users because the interface feels similar to standard cloud drives.

Keeping data in-house can also lower breach risk, since there is no reliance on external storage vendors.

Real Support Advantages and Workflow Improvements

Sharing files inside office environments can become messy. Files end up scattered across laptops, email attachments, chat threads or outdated shared drives. This device gives the team a single location with permission controls and folder hierarchy.

For example, a marketing team can store design assets, brand templates and campaign files in a centralized directory. Remote team members can pull updated assets without searching across multiple sources. This speeds up collaboration and reduces version errors.

Setup is accessible to non-specialist IT staff. The drive arrives pre-configured, and the management interface is straightforward enough to avoid requiring dedicated NAS expertise.

Why This Product Deserves Rank 1 Out of 5

This product ranks first because it delivers what small to mid-size businesses need most: secure, private, shared storage without complex setup or ongoing platform fees. It provides the core function of a business cloud but keeps data local and controllable.

While some cloud platforms provide deeper automation and integration features, those benefits often come with higher cost and administrative overhead. For everyday business file sharing, standardized folder access and remote syncing are more valuable than advanced enterprise modules.

This product earns top ranking because it balances cost control, security, ease of use and scalability without requiring the business to hand over data ownership. It is a practical, durable solution for organizations that want reliable, internal cloud-style file management built on hardware that is theirs, not rented.

Brand: BUFFALO

Offers private cloud storage for teams and offices
4TB of included storage ready to use immediately
Supports remote file access from desktop and mobile
Designed for easy multi-user permission control
Reduces reliance on third party cloud subscription platforms

9.53

LinkStation 410 2TB Business Cloud NAS Storage

A shared drive that behaves like a cloud, but stays in your office

The LinkStation 420 4TB Business Cloud NAS Storage focuses on something every small business eventually needs: one place for its files that the entire team can access without losing control. Many teams start by scattering documents between laptops, email attachments and external drives. Over time, this causes version conflicts, lost files and unnecessary delays.

This NAS gives the organization a shared storage point that is always on, always available and centrally managed. It works like an internal cloud platform where employees can upload, sync and retrieve files remotely. The difference is ownership and control stay inside the business.

This matters when evaluating the Best Cloud Storage Solutions for Business File Sharing because ownership and security are core priorities for growing teams.

Business Workflow Improvements That Come From Centralized File Storage

A company with multiple employees working on shared projects needs to ensure that documents are not duplicated, overwritten or misplaced. The permission-based folder system allows leadership to define who can access, edit or view certain directories. It also reduces confusion because files have a single source of truth, rather than several floating copies.

For example, an accounting team can store finance files that managers and executives can view but not necessarily edit. Meanwhile, a marketing team can share ongoing creative assets across remote contractors without requiring a VPN. This kind of structured organization prevents operational friction.

When a business has one reliable storage location, communication improves because nobody has to ask where files are stored.

Remote Access Without Handing Your Data to a Third Party

One of the most practical advantages of this device is that staff can access shared files remotely through the web interface or mobile app. It works similarly to mainstream cloud platforms but does not require uploading business data to external servers. This is appealing for industries that handle sensitive internal documentation.

Companies in healthcare, construction, design, consulting and legal services often have data sensitivity concerns. Keeping data physically on the network maintains compliance and reduces vulnerabilities associated with external data storage.

The included hard drives mean setup is streamlined and does not require technical configuration or storage sourcing. This helps small teams deploy quickly without an IT department.

Why This Product Is Ranked 2 Out of 5

The LinkStation 420 ranks second because it balances storage capacity, usability and business-grade features at a stable price point. It provides private cloud support and remote access without recurring costs, making it a strong choice for small to mid-sized teams.

The primary reason it is not ranked first is that it requires local network reliance and may not be as scalable as subscription-based cloud services for very large distributed workforces. Businesses with dozens of remote employees may prefer a hybrid cloud model.

However, for organizations looking for predictable file management, centralized control and reduced cloud subscription expenses, this product remains an excellent and reliable solution. It offers long term practicality, stable performance and ownership of business data instead of renting storage from external providers.

Brand: BUFFALO

Provides 2TB of private cloud network storage capacity
Allows remote file access across multiple devices securely
Easy multi-user permission and shared folder management
Reduces dependency on external cloud subscriptions
Designed for small business teams needing centralized storage

9.35

MetaCube 2-Bay Business Cloud Storage NAS

A business needs one place for its files, not twenty

The LinkStation 410 2TB Business Cloud NAS Storage addresses a common issue inside small and mid-sized teams: everyone keeps files in different places. Some on laptops, some in email threads, others in external drives. This leads to lost files and duplicated work.

This device creates a single, central location that every authorized employee can access. It works like a private internal cloud. That means the business does not have to rely on external cloud vendors to store documents, which is helpful when dealing with sensitive client information.

When evaluating the Best Cloud Storage Solutions for Business File Sharing, control is a major factor. This product emphasizes ownership and internal access rather than outsourcing everything to a third party.

How This Supports Daily Business Workflows

A shared drive is only useful if it is easy to manage. The LinkStation 410 supports folder-level permissions, so management can assign read, write or view-only access to specific groups. For example, accounting team files can be kept locked down while marketing assets remain openly accessible.

Remote access is straightforward. Staff can connect to files from home or while traveling, without the IT complexity of running a VPN. This is especially practical for distributed teams or businesses shifting toward hybrid work environments.

Having a central repository for documents removes confusion and reduces the time wasted searching through old email threads.

Data Ownership and Consistency Matter

Cloud services from large vendors can become expensive long term. They often charge monthly for each user, and those costs only grow as the team grows. The LinkStation 410 replaces ongoing subscription fees with a one-time infrastructure investment.

It also stores data physically on the network inside the office or server room. This is appealing for industries with compliance requirements or confidentiality concerns. There is no third-party platform scanning or managing files.

The included 2TB storage lets the business start using it immediately without additional purchasing or installation complexity.

Why This Product Is Ranked 3 Out of 5

The LinkStation 410 ranks third because it performs well in core areas like shared access, permission controls and remote connectivity. It gives small businesses the structure necessary for smooth collaboration. For organizations that want basic, secure internal cloud storage without recurring fees, it provides a stable solution.

However, it is ranked lower than the top models because of limitations in scalability and advanced syncing features. Businesses that need very large multi-office synchronization or high-volume media workloads may find stronger performance in higher-tier devices.

Still, for teams that need a simple, cost-efficient shared storage system they can fully own and control, this product delivers real practical value. It provides reliability without the complexity or cost creep of subscription cloud storage, making it a solid and dependable choice for everyday business collaboration.

Brand: ORICO

Dual-bay storage design supporting expandable capacity
Private cloud access for remote file sharing
Multi-user permission management for secure collaboration
Compatible with Windows, macOS, mobile and web access
Reduces reliance on third-party cloud service fees

9.13

FlexNAS HS500 Diskless Business Cloud Storage NAS

If your team is swapping files through chat apps, it's time for structure

Many small teams share files through email threads, messaging apps or personal cloud accounts. It works at first, then becomes chaotic. The ORICO MetaCube 2-Bay Business Cloud Storage NAS is built to solve that, by creating a controlled and central storage environment the business fully owns.

This device allows teams to store, share and access files from anywhere, but without handing data over to external cloud platforms. It is best suited for organizations that want private access control and predictable storage costs, not ongoing subscription billing tied to user count.

When evaluating the Best Cloud Storage Solutions for Business File Sharing, control, clarity and security are the key deciding factors.

How It Fits Into Daily Workflows

The MetaCube’s dual-bay configuration supports flexible drive setup. Some businesses use it for storage expansion, others configure one drive for live file access and the second for mirrored backup. This reduces data loss risk if one drive fails.

Remote access is built in, allowing staff to retrieve files from home or on the road. This works without forcing everyone to learn complex VPN software. For hybrid teams, that matters a lot because support requests for remote logins tend to waste hours each month.

The permission controls let management assign who can view, modify or upload specific folders. This prevents the common issue of someone overwriting files they should never have touched.

Data Ownership and Collaboration Stability

Cloud service platforms often charge per user each month. That cost may seem small early on, but it expands rapidly as the organization hires more team members or uploads more data. The ORICO MetaCube avoids this model entirely by being a one-time infrastructure purchase.

It operates as a private cloud the company physically controls. This is useful in industries with client confidentiality requirements, internal compliance standards or simply a preference to not hand over data to an external vendor.

Having an on-premise shared storage device gives the business predictability and clean structure in its internal file ecosystem.

Why This Product Is Ranked 4 Out of 5

This product ranks fourth because it delivers solid private cloud functionality, expandable storage and reliable remote access without recurring fees. The dual-bay setup adds flexibility and is a meaningful advantage for backup continuity.

However, it lands below higher-ranked models due to performance limitations under high concurrent usage and fewer built-in integrations with common business workflow platforms. Larger teams that move heavy media files or need automated sync across multiple offices might prefer a more enterprise-focused solution.

Still, for small and growing businesses that want affordable and secure private cloud storage they fully own, this device provides strong value. It offers real file organization control, reduces subscription dependency, and enables secure internal collaboration without creating new IT headaches.

Brand: ORICO

Supports multiple RAID configurations for flexible data protection
Diskless design allows full customization of storage capacity
Remote access features for private cloud file sharing
Multi-user permission controls support structured team collaboration
Compact, low-noise build suitable for office environments

8.67